Why Access Control?

For a business owner, ensuring the security of the company’s facilities is a top priority. Protecting valuable assets, including sensitive information, technology and inventory, is essential. Above all, creating a safe environment for both employees and customers is crucial. Read on to learn more about why access control is one of the most effective ways to achieve this.

1. Enhanced Security Compared to Traditional Keys

Physical keys can be duplicated or misplaced, posing a significant security risk. If a former employee retains a key, they could re-enter the building to commit malicious acts such as damaging equipment, stealing data or harming others. With an access control system, employers can immediately deactivate an employee’s access privileges, rendering any retained swipe card or fob useless. This swift response capability ensures that only current, authorized individuals can enter the facility.

Access Control systems come in various forms, including:

• Cloud-based applications: Allowing access through a smartphone app.
• Key codes: Requiring entry of a specific code for access.
• Swipe cards: Granting entry when an authorized card is swiped.
• Biometric systems: Using fingerprint or facial recognition for access.

2. Customizable Access for Individual Needs

Access control systems offer the flexibility to tailor security settings based on individual roles within the company. Instead of a one-size-fits-all approach, employers can restrict access to sensitive areas to only those who need it. For example, only IT personnel may have access to the server room, or only certain employees might be allowed entry to areas containing hazardous materials. This customization reduces unnecessary traffic in restricted zones and ensures that only qualified personnel can access sensitive areas.

Moreover, access control systems allow for setting specific schedules. An employee’s access card might be active only during business hours, automatically deactivating during nights and weekends to prevent unauthorized after-hours entry.

3. Comprehensive Access Logs

One of the significant advantages of access control systems is their ability to record detailed logs of who enters and exits the facility, and at what times. These records are invaluable for monitoring staff movement, verifying time records and investigating incidents like theft, vandalism or other security breaches. By having a clear history of access, employers can quickly identify and address any suspicious activity.

4. Increased External Security

While access control systems are commonly associated with securing doors, their applications extend to external areas as well. These systems can be employed to secure parking lots, garages and fenced-off areas, enhancing safety for employees, especially those arriving or leaving during early or late hours. Additionally, controlling access to external areas helps reduce loitering and unauthorized parking, further protecting the facility.

5. Centralized and Remote Management

One of the most convenient features of modern access control systems is their centralized management capability. Employers can monitor and control access from any computer, regardless of their location. This remote control feature is particularly useful in situations where someone needs to access the building outside of regular hours. For example, if a contractor requires after-hours entry, the employer can remotely unlock the necessary doors, eliminating the need to be physically present at the site.

In conclusion, access control systems offer a sophisticated, customizable and secure solution for protecting a business, its employees and its assets. By moving beyond traditional keys and embracing electronic access, facility security and operational efficiency can be significantly enhanced.